Executive Assistant - First Nations Identified
Indigeco Pty
May 31, 2026
Full-time
On-site
Perth, Australia
01st June, 2026
Indigeco is supporting one of Australia's top law firms to source a First Nations Executive Assistant for a full-time maternity leave contract opportunity. This position supports a Partner and a team of lawyers within a collaborative and high-performing environment and is ideally suited to an experienced Executive Assistant, Legal Assistant, or Team Assistant who thrives in a fast-paced professional services setting, builds strong stakeholder relationships, and delivers exceptional administrative support.
This is an identified First Nations opportunity. Only candidates who identify as Aboriginal and/or Torres Strait Islander are eligible to apply.
About the Role
As Executive Assistant, you will provide high-level administrative, organisational, and operational support to senior legal professionals. You will play a critical role in ensuring matters are managed efficiently, deadlines are met, and clients receive a consistently high standard of service.
Working closely with the Partners and lawyers, you will be responsible for coordinating workflows, managing legal documentation, supporting billing processes, and providing day-to-day administrative assistance across a busy practice.
Key Responsibilities
- Manage legal documents and files across multiple matters, including file opening, maintenance, updates, and closure
- Prepare correspondence and assist with the production of matter-related documents
- Coordinate briefs and liaise with clients, counsel, and internal stakeholders
- Manage diaries, inboxes, appointments, and competing priorities
- Screen and prioritise calls, emails, and correspondence
- Support monthly billing activities for the partner and account reconciliation
- Coordinate travel arrangements, accommodation, and meeting logistics
- Manage document production, printing, collation, and distribution
- Provide administrative support across the broader team as required
- Assist with onboarding activities and team coordination
- Maintain confidentiality and ensure compliance with firm policies and procedures
- Previous experience as an Executive Assistant, Legal Assistant, Team Assistant, or similar support role
- Strong organisational skills with the ability to manage multiple priorities and deadlines
- Excellent attention to detail and accuracy
- Well-developed written and verbal communication skills
- Strong stakeholder management and relationship-building capability
- High level of professionalism, discretion, and confidentiality
- Proficiency across the Microsoft Office Suite and administrative systems
- Ability to work independently while contributing positively to a team environment
- Flexible, proactive, and solutions-focused approach
- Opportunity to join one of Australia's most prestigious law firms
- Supportive and inclusive workplace culture
- Exposure to high-profile legal matters and senior stakeholders
- Professional development and career growth opportunities