Volunteer, Events Coordinator

Events Coordinator, VOLUNTEER 

Position: Events Coordinator

Positions Available: 4 (Across Vancouver, Calgary, and Ottawa)

Duration: March – January (Mentorship Cycle)

Status: Volunteer, Part-Time

Weekly Time Commitment: 3 – 5 hours (seasonal variation; higher during event periods)

Department: MAX Mentorship

Reports To: City Lead

Celebrating Excellence and Empowering Change.  That’s our mission at MAX, where we recognize and celebrate the professional, educational, and charitable contributions of Muslims in North America.  Through events like the MAX Gala, we aim to inspire leadership and foster a dynamic community that energizes the economy and expands our cultural horizons.

In September 2015, a group of professionals came together with a vision ‘to elevate the brand of Muslims in Canada by recognizing & motivating high achievement.’ In an effort to recognize, celebrate, encourage and motivate such achievements, commitment to excellence and service- the concept of MAX was born. If you are passionate about your career, motivated to improve the lives of our community, committed to excellence, and helping others, consider joining MAX. 

Role Overview

As an Events Coordinator, you will play a key role in planning, coordinating, and executing events and initiatives across MAX programs. You will help ensure events run smoothly, facilitate communication among participants and stakeholders, and contribute to creating a positive, engaging experience for all involved. Strong organizational skills, attention to detail, and a collaborative approach will be essential to the success of MAX events.

Key Responsibilities

• Assist with planning and organizing mentorship events and activities throughout the program cycle.
• Coordinate logistics for events, including scheduling, venue arrangements, and participant communications.
• Facilitate smooth execution of events by liaising with volunteers, mentors, mentees, and other stakeholders.
• Maintain accurate records of event participation and feedback to inform future planning.
• Support City Leads and Industry Pod Managers with event-related administrative tasks and follow-ups.
• Collect and communicate participant feedback to continuously improve the quality and impact of events.

Qualifications

• Plan, organize, and execute mentorship events such as meetups, kick-offs, and graduations in coordination with city leads and the mentorship team.
• Manage event logistics including venue booking, catering, equipment setup, and volunteer coordination.
• Collaborate with Communications and Volunteer Coordinators to promote events and ensure strong participation.
• Serve as the main point of contact for vendors, volunteers, and attendees before and during events.
• Track event attendance and gather feedback to improve future events.
• Support outreach efforts to engage new participants and community partners through events.
• Ensure events align with MAX’s values and provide a welcoming, inclusive environment for all attendees.

What We Offer

• Flexible, fully remote volunteer role that fits alongside your professional commitments.
• Valuable leadership experience contributing to a mentorship program with meaningful community impact.
• Access to a network of Muslim professionals across diverse industries in North America.
• Opportunities to build and showcase leadership, coaching, and program management skills in a nonprofit setting.
• Professional development and invitations to MAX events, panels, and industry discussions.
• The chance to support and empower the next generation of Muslim professionals and leaders.
• A collaborative team environment that values diversity, equity, and inclusion.

How to Apply

Please submit your resume with the application. Applicants must be eligible to work in Canada. Only shortlisted candidates will be contacted.