Administrative Assistant-Human Resources/Volunteer

Join a company that truly impacts others!

Hope Media Group the home of KSBJ, WayFM, Vida Unida, Worship 24/7 and NGEN radio.

We invite you to apply and become a part of our growing ministry to Love Jesus, Serve Others, and Spread Hope. Our team describes our environment as fun, encouraging, collaborative, engaging, caring, family oriented, and friendly. We would love for you to join us and be part of what God is doing in our ministry! 

Job Summary

The Administrative Assistant provides comprehensive administrative support for daily HR and Volunteer needs. This role ensures smooth execution of HR processes, assists with staff engagement initiatives, and supports volunteer programs aligned with organizational culture and mission. 

Essential Functions

HR Support:

• Provide administrative support in various capacities
• Maintain employee records and ensure compliance with HR policies by leading file conversion project.
• Scan and upload I-9 files
• Assist in executing staff engagement activities 
• Collaborate with departments to promote a positive and inclusive workplace culture.
• Help maintain internal communication channels for HR and engagement updates via Paylocity Community Page
• Support Recruiting with external job postings, reference checks, and new hire merch distribution and inventory tracking.
• Collaborate with HR partner Higginbotham, to complete the onboarding, offboarding, and promotion management.

Volunteer Support:

• Implement recruitment strategies for volunteers ensuring mission and cultural alignment.
• Maintain and optimize volunteer systems for event planning, communication, and data tracking.
• Ensure system maintenance, updates, and background check processes.
• Support volunteer recognition efforts, appreciation events, and ID badge processes.
• Maintain SOPs, volunteer guidelines, and training documents.
• Collaborate across departments to identify volunteer needs and plan for ministry growth.
• Create/Update SOPs, volunteer guidelines, and training documents

Demonstrated Faith:

• Committed to a personal relationship with Jesus Christ. Be spiritually grounded and biblically literate.
• Comfortable praying for co-workers in team meetings, leading spoken prayer, and participating in ministry prayer meetings and Bible studies.
• Lives by the Christian principles defined by the Ministry Statement of Faith.
• Participates in on-air fundraisers and prays for donors as needed.
• Has a passion for leveraging the platform of radio for evangelism and discipleship.
• Exhibits a strong moral character.
• Is an active member of a Bible believing local church.

Non-Essential Functions:

• Other duties as requested.

Education:

• High school diploma or equivalent required; associate degree in HR or related field preferred.

Experience:

• 2+ years of administrative support preferred
• Candidate must possess advanced technical skills and proficiency in modern technology

Knowledge, Skills and Abilities:

• Heart for Christian ministry
• Strong moral character
• Has a personal relationship with Jesus Christ. Spiritually grounded and working knowledge of scripture
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in HRIS and volunteer management systems 
• Ability to handle confidential information with discretion
• Exhibits a hunger to learn

Supervisory Responsibilities:

• None.

Travel:

• Occasionally-less than 2%

Nights/Weekends/Holidays:

• Occasionally-less than 2%

Physical Requirements

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Physical Activity may include Talking. Expressing or exchanging ideas by means of the spoken word. Those activities in which they must convey detailed or important spoken instructions to other workers accurately, loudly, or quickly. Hearing. Perceiving the nature of sounds at normal speaking levels with or without correction. Ability to receive detailed information through oral communication, and to make discrimination in sound. Repetitive motion. Substantial movements (motions) of the wrists, hands, and/or fingers including pinching, typing or otherwise working, primarily with fingers rather than the whole hand as in handling. Light work. Exerting up to 30-40 pounds of force occasionally by lifting file boxes and/or up to 10 pounds of force frequently, and/or a negligible amount of force constantly moving objects. If the use of arm and/or leg controls requires exertion of forces greater than that for sedentary work and the worker sits most of the time, the job is rated for light work. The worker is required to have close visual acuity to perform an activity such as preparing and analyzing data and figures; transcribing; viewing a computer terminal; extensive reading.

Full-Time Benefits Offerings:

• Medical
• Dental
• Vision
• Health Savings Account w/employer contribution
• Flexible Savings Accounts
• Company Paid Short Term Disability/Long Term Disability
• EAP (Employee Assistance Program)
• Generous Paid Time Off (PTO)
• Three (3) Paid Mission Days
• Twelve (12) Company-Paid Holidays
• 403B Retirement with Company Match
• Group Life Insurance
• Legal Shield/Identity Theft Protection
• Access to Marketplace Ministry Chaplains 

Third-Party Recruiter Policy:

• We are grateful for the interest of those who wish to support our hiring efforts. However, Hope Media Group does not accept unsolicited resumes or candidate referrals from external staffing agencies or search firms. Submissions from third parties will not be considered and may be retained without obligation or payment or fees.